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Formal letter
Informal letter
Writing to professor
中文版
from:
to:
Greetings
Dear Sir or Madam,
To whom it may concern: (especially AmE)
Dear Mr/ Ms,
Dear Dr,
Opening/Self－introduction
My name is..., I saw your presentation on...
I am ..., we spoke on the phone yesterday.
It has been a long time since our last meeting.
Reason for writing / Replying
I am writing to make a reservation/ to apply for the position of…/ to confirm my booking/ to ask for further information about …
I am writing with regard to the sale of …/ to the complaint you made on 29th February
Thank you for your e-mail of 29th February regarding the sale of… / concerning the conference in Brussels.
With reference to our telephone conversation on Friday, I would like to let you know that…
Making a request / Asking for information
Could you please let me know if you can attend … / if you are available for a meeting on 12th December?
I would appreciate it if you could please send me a brochure/ if you could please reply within two days.
I would also like to know if there are any swimming pools in your area.
Please let me know how much the tickets cost.
Offering help / Giving information
We are happy to let you know that your article has been selected for publication.
I am glad to inform you that we will be holding our annual conference in Brussels on 20 September 2014.
We regret to inform you that the show has been cancelled due to bad weather conditions.
We are willing to arrange another meeting with the CEO.
We would be glad to send you another statement if necessary.
Please do let me know if I can be of further assistance.
Should you need any further information/assistance, please do not hesitate to contact us.
Ending
I look forward to hearing from you.
I look forward to hearing when you are planning to visit our town.
Closing formula
Yours faithfully, (when you start with Dear Sir/ Madam,)
Yours sincerely, (when you start with the name e.g. Dear Ms Collins)
Sincerely Yours, (AmE)